Now is the time to hone your digital transformation strategy

With the need for a remote working setup rapidly escalating, now is the time to refine your processes in order to protect your business for the future.

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The digital transformation journey: a guide to success

Read Canon’s guide to find out how to make your digital transformation a success

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The digital transformation journey

A global shake up that none of us could have foreseen, has forced many businesses into quick-fix solutions for remote working. Your level of “make do” will depend on how far along you were in your digital transformation journey prior to this, but well established or not, remote working is going to be a longer-term reality for all of us. As government restrictions across the world begin to shift, the need for flexibility in your working practices becomes ever more essential, so you need to make sure your infrastructure is going to be up to the task of meeting these longer-term needs.

Within that, you need to consider, not just the technology you are using, but how that technology can positively impact the running of your business and the way both your employees and customers interact with it. The ideal is to create a flow of increasingly efficient and productive processes that lay the foundation for ongoing growth through more flexible ways of working.

Optimise your processes for thriving business continuity

So, where do you start? Plan and prioritise. Remember digital transformation is a journey, not a destination. You simply don’t have the time or resource to attempt to transform your entire organisation all in one go, nor has that route ever proved successful. Your emergency plan for remote working most likely focused on basic communications, collaborations and document access. You now need to turn to your most business-critical processes, like finance, legal and HR, for example.

Within your remote framework, how are you currently dealing with tasks like onboarding new employees or customers, reviewing contracts or handling payments? What devices do your team have access to for activating these processes? Your workforce needs to be able manage scanning and uploading documents to the cloud, as well as approvals and processing of critical documents, like invoices, contracts and so on, from wherever they are. So, look at your workflows and the technology you’re providing for enabling those workflows. Where can you digitise or automate part or all of these processes to make remote management easier? Where can you reduce manual admin and free up time for more rewarding, higher value tasks? Can you streamline current systems? Can you activate digital protocols, allowing you to both strengthen the security of your business information and give your team greater visibility of the data you hold for staying on top of compliance?

There’s a lot to consider here, but if you think about it from the perspective of your customer and employee experience at each touchpoint, you should be able to design something that works first time round. Simply, the optimisation of business processes and stakeholder experience need to go hand-in-hand. You need processes that are intuitive and adaptable in order to keep information flowing smoothly and your workforce happy and productive. You want to make it easy for your team to do their job in the most efficient and effective way possible. This means reducing the opportunity for human error and allowing greater focus on customer service.

Harnessing your data: the key to unlocking business growth

The benefits of optimising your processes don’t just end with productivity and efficiency. Once you really get to grips with managing your business-critical information, you’re no longer focusing on documents, you’re unlocking the opportunity of data. The introduction of cloud-based digital tools means that data can not only be stored, but also harnessed for business insight.

With greater insights and analytics about your business available, you have the ability to improve your ways of working on an ongoing basis, alongside making well-informed decisions about your strategic direction. You can begin to generate even deeper customer knowledge and be able to tailor your setup in line with their needs. Not only does this mean improvements in your business’s overall performance, you also now have the flexibility and scalability to quickly adapt to whatever the changeable future may bring.

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Read Canon’s guide to find out how to make your digital transformation a success